School Van Hire

Rationale

To establish clear guidelines and procedures for staff using Te Kura O Te Moutere O Matakana Poumarumaru School Van.

Purpose

• To transport our students to and from school excursions that the school may partake in.

• To conduct any school related business, trips or visits.

• To create more opportunities to extend the students educational experiences beyond the classroom.

• To provide further opportunity for the community to participate in the education of our students.

• To support the transport needs of Kuia and Koroua of Matakana Island.

Guidelines & Procedures

Maintenance, Compliance and Security

The Tumuaki shall be responsible for ensuring that the van;

· Has a current warrant of fitness

· Has a current registration

· Up to date Road User Charges

· Is regularly serviced and maintained in a good running condition

· Insurance is up to date

· Is washed regularly and polished as necessary to maintain its original appearance

· Is available for policy purposes at all times

· Has a log record of vehicle movement

· Is provided with a safe parking space overnight and weekend parking.

Health & Safety

• All students travelling on the van must be seated in the appropriate car seat and have appropriate restraints.

• A fire Extinguisher must be carried in the van at all times, and regularly serviced and replaced as recommended.

• A first aid kit must be carried in the van at all times, and regularly checked and replenished accordingly

Van Drivers

• All drivers must be over the age of 25 and hold a current class C driver’s license – a copy will be retained and held on file at the school.

• All drivers are expected to drive safely and adhere to the regular NZ road code – normal speed limit rules apply in town and on the island. Due caution must be applied on loose gravel roads.

• Drivers or other occupants of the van must not be under the influence or in possession of alcohol, drugs or other illegal substances.

• There is to be no smoking, eating or drinking in the van at any time.

• Users of the school van must appreciate that it is a very visible advertisement for the school and, as such, it should be driven in a manner, and parked in locations that will not bring embarrassment to the school.

• The respective driver is responsible for;

o Filling in the log book, include the purpose of the trip, kilometers travelled, fuel fill up etc.

o Any road infringements incurred during their use of the van

o The security of the van when left unattended.

Reporting to the Tumuaki any problems or damage to the van.

Accidents/Incidents

All accidents and incidents regardless of severity must be logged in the van accidents and incidents book and reported to the Tumuaki as soon as practicable.